  |
What is the estimated attendance? |
|
What are the table linen color choices? |
|
Are centerpieces and decorations needed for head
and buffet tables? |
|
How many places are required at the head table?
Will the head table be on a platform? |
|
Is a floor or table lectern needed? Where should
it be placed? |
|
Is a microphone needed? If so, what type and where? |
|
How much time is needed for set up? When will
the room be accessible? |
|
Are meals to be served at the head table, or will
dignitaries take their places from reserved tables
after the meal? |
|
If service is buffet style, are head table guests
to serve themselves, or are servers to prepare their
plates? |
|
If meal tickets are to be collected, who will
collect them and where, at the door or at the table?
Provide the caterer with a sample ticket. |
|
How are late arrivals without tickets to be handled? |
|
Are tickets required for head table guests? |
|
Is a registration or supply table needed outside
the function room? Is an award table needed behind
the head table? |
|
Are programs or menus to be placed on tables or
chairs of distributed at the door? |
|
Is a room needed for VIPs prior to the function? |
|
Must special arrangements be made for guests with
dietary restrictions? |
|
Are there banners that need to be placed? |
|
Is a coat checkroom needed? |
|
If awardees are seated in the audience, how will
they approach the lectern? |
|
Is the US flag required? (The American flag must
always be displayed to stage right, state flags
stage left.) |
|
Will there be an audiovisual presentation? What
type? |
|
Is background or dance music planned? |
|
Will there be a show or entertainment (including
a band) for which an additional stage with handrails? |
|
Is a rehearsal planned? When? |
|
At what time will the doors be opened? |
|
What is the timing for all aspects of the event?
(Pre-program music, entertainment, meal service
timing, formal program and presentations, dancing,
etc.) |
|
Where are the restrooms? |
